Kawasaki India, a subsidiary of Kawasaki Heavy Industries Ltd., Japan, is renowned globally for manufacturing high-performance motorcycles that blend advanced technology with premium quality. With a legacy of engineering excellence, Kawasaki India is committed to innovation, precision, and customer satisfaction, making them a trusted brand among enthusiasts and professionals alike. Their operations demand efficient workforce management and streamlined HR processes to sustain their competitive edge and operational excellence.
Key Challenges Faced by Kawasaki India:
- Manual Attendance Tracking: Attendance data was recorded manually, increasing chances of inaccuracies and delays.
- Overtime Management: Overtime (OT) hours were calculated using Excel, resulting in calculation errors and delayed payroll processing.
- Physical Leave Tracking: Leave data management through physical leave cards caused operational delays and increased paperwork.
- Manual Payroll Processing: Payroll was managed manually in Excel, leading to inefficiencies, incorrect salary calculations, and delayed payouts.
- Payslip Generation: Payslips were individually created, consuming significant time and resources.
- Customized Reporting Needs: Kawasaki required highly customized reports which the manual system could not efficiently provide.
- Complex Pay Structures: Multiple pay structures posed a challenge for accurate management and timely payroll processing.
- Manual Trainee Conversion: The process of converting trainees to permanent employees was manual, tedious, and prone to errors.
Embee’s Octane HRMS Solution Integration
Recognizing the need for an efficient, integrated, and automated HR solution, Kawasaki India partnered with Embee to deploy the proprietary Octane HRMS. Embee implemented Octane and seamlessly integrated it with Kawasaki India’s existing SAP ERP system, creating an advanced, automated, and streamlined workforce management ecosystem.
- Unified HR Management Platform: Octane provided a single platform for managing attendance, payroll, leave, and HR operations.
- Automated Payroll Processing: Ensured accurate payroll calculations and minimized human errors.
- Automated OT Calculations: Overtime hours auto-calculated accurately as per company-defined rules.
- Integration with SAP ERP: All financial postings centralized within a unified system.
- Instant Payslip Generation: Payslips auto generated and distributed digitally to employees immediately.
- Customized Reporting: Tailored reporting capabilities to precisely meet Kawasaki’s business requirements.
- Efficient Handling of Complex Pay Structures: Simplified management and execution of varied pay structures.
- Seamless Trainee-to-Employee Conversion: Enabled smooth, automated conversion with a single-click process.
Business Impact Delivered by Octane HRMS:
Embee’s Octane significantly transformed Kawasaki India’s HR operations, enhancing productivity, accuracy, and employee satisfaction.
- Comprehensive Automation: Dramatically reduced manual interventions, streamlining attendance, payroll, and leave management processes.
- Robust System Integration: Provided a scalable solution integrated seamlessly with SAP ERP, enhancing operational efficiency.
- Remote Employee Self-Service: Enabled remote access for employees, allowing easy generation of HR documents and improving employee satisfaction.
- Improved Compliance Management: Automated compliance checks, alerts, and regulatory management, reducing risks related to statutory compliance.
- Cost Savings & Error Reduction: Minimized process execution costs by 5-6%, significantly reduced errors in salary calculations, disbursements, and documentation.
Embee’s tailored two-phase training process further facilitated smooth adoption by Kawasaki India’s key stakeholders. With Octane HRMS, Kawasaki India streamlined workforce management, enabling their employees to focus on core business activities and growth.
