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5 Ways an HRMS Solution can Benefit Your Organization

Today, businesses face an urgent need to manage hybrid work environments, adopt advanced technological ecosystems, and create efficient workforce management strategies. The traditional methods are no longer sufficient; organizations must now rely heavily on Human Resource Management Systems (HRMS) to stay ahead in their newly redefined roles. According to G2, 47% of organizations are adopting mobile-first technology for HR functions, underscoring the importance of a well-integrated HRMS for better talent analytics and improved employee engagement. The ability to automate HR processes, provide remote access, manage regulations, eliminate errors, and protect against fraud is now more critical than ever. With a robust HRMS, companies can not only survive but thrive in this new era of work. What are the key HRMS benefits for your remote workforce?

1. Automating HR Processes

Typical HR processes such as resource onboarding, recruitment, payroll management, performance management, etc. can be highly time consuming and resource intensive. Payroll Management for a company that has 50+ employees can take over two dedicated days for the entire HR personnel to perform when done manually. But when automated with an HRMS, the process takes just a few hours with no or minimal requirement of human intervention. This allows your HR personnel to focus on other key tasks such as HR process improvement, corporate training, enhancing employee efficiency, building organization culture, etc.

2. Providing Remote Access & Employee Self Service

One of the major HR tasks with an organization is employee services, where HR personnel is required to support employees with basic services such as process clarifications, generation of certificates and documents, etc. This is highly cumbersome and time-consuming, resulting in loss of productivity of the concerned HR executive. An HRMS provides remote access and enables employee self-service, which means employees can themselves generate these documents from any location by simply logging into the system with their credentials. This saves time for both the employee and the HR department.

3. Effectively Managing Regulations

Most companies operate within complex legal environments where they must follow certain regulations, such as those set up by the taxation and legal departments. An HRMS allows the completion of compliance checks and can schedule alerts as required to ensure that the company is always following regulation requirements because not following the same can prove extremely costly in terms of non-compliance fines and penalties.

4. Eliminating Human Error

One of the biggest benefits that an HRMS brings to the table is process automation. A carefully researched and implemented HRMS can help automate most tasks related to payroll management and filing, which not only saves time but also helps eliminate common errors such as incorrect salary calculations, double credits, missed deductions, etc. which can cause small companies to lose up to US$ 1,000 in penalties.

5. Protecting Against Fraud

As per research, companies can lose up to 5% revenue every year to fraudulent transactions done by employees. But a well-implemented HRMS can help you save this revenue as well as the time required to process these claims as it is an integrated solution that makes it impossible for users to manipulate the system. Processes are marked, formats are defined, and the system is integrated into existing finance, accounting, and ERP modules to help make the claims process seamless.

Frequently Asked Questions (FAQs)

Look for features like payroll management, employee self-service, compliance management, performance tracking, and data security. Integration with other systems and mobile access are also crucial.
An HRMS provides tools for performance feedback, training, and development, and offers self-service options, which empower employees and enhance their engagement.
Implementation complexity varies, but working with experienced providers like Embee ensures a smoother transition with comprehensive support and training.
Yes, modern HRMS solutions are designed to scale with your business, accommodating increased employee numbers and expanding functionalities as needed.
HRMS solutions offer robust security features such as encryption, access controls, and compliance with data protection regulations to safeguard sensitive employee information.
An HRMS automates the recruitment process, from job postings to applicant tracking and onboarding, ensuring a streamlined and efficient hiring experience.
Employee self-service allows employees to manage their personal information, access pay slips, request time off, and perform other HR-related tasks independently through the HRMS portal.
Yes, a robust HRMS can integrate with ERP, finance, and other business systems to ensure seamless data flow and enhanced operational efficiency.
HRMS solutions offer tools for setting performance goals, conducting appraisals, providing feedback, and tracking employee progress, fostering a culture of continuous improvement.
Mobile access allows HR staff and employees to manage HR tasks on the go, increasing flexibility, responsiveness, and productivity.
An HRMS can automate benefits administration, ensuring accurate and timely management of employee benefits such as health insurance, retirement plans, and leave policies.
Compliance management ensures that the organization adheres to legal and regulatory requirements, reducing the risk of fines and penalties.
Embee offers comprehensive support, including implementation assistance, training, and ongoing technical support to ensure your HRMS runs smoothly.
An HRMS provides analytics and reporting tools that offer insights into workforce trends, helping HR leaders make informed decisions.

Embee is a recognized leading technology partner in India with 34+ years of experience in delivering digital transformation to its 2500+ customers. We are uniquely positioned to empower businesses to be more with Cloud and Datacentre Technologies enabling them to leverage the latest resources on various cloud platforms. Our solutions are known to help customers optimize costs through application modernization and serverless computing. Choosing the right managed services provider ensures you attain peace of mind and focus entirely on your day-to-day business operations and excelling strategies.

For all your queries related to HR Solutions, reach out to us at octanehrms@embee.co.in. Embee offers Octane HRMS to help organizations address their entire employee lifecycle. Book a demo now to avail exciting offers and manage your remote workforce.

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About Embee

Since more than 34+ years, Embee has been enabling more than 2000 organizations transform with technology in a digital, mobile-first, data-driven world. Embee specialises in Cloud Technologies, Business Intelligence solutions, new-age Collaboration, Mobility, and Security solutions, along with integrated ERP solution based on SAP Business One, and Octane HRMS. Known for our support services, Embee offers a remote 24×7 Managed Services for all its solutions. ahead of the curve, ready to meet the demands of the dynamic digital ecosystem.

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